Personal Effectiveness and Time Management

The programme duration is 2 days, offered in-house.

Purpose

Time is a unique resource. Each of us already has all the time there is, yet few of us have enough. The challenge is to achieve more in less time.

This in-house, 2 day programme is aimed at improving effectiveness and productivity. Time Management is self-management. This programme focuses on attitude, analysis, planning and habits.

Target group

All staff. For maximum effectiveness, no more than 15 delegates are accommodated per programme.

Methodology

Our facilitators use PowerPoint visual presentations, international best practice videos, role-play, and case studies. The programme is participative. A certificate of attendance is awarded upon completion of the programme and assessment against National unit standards can be arranged separately.

Outcomes

• Time... What it is. How to use it and not abuse it.
• Identifying time wasters. Understanding individual strengths and weaknesses regarding time management.
• Understanding the importance of habits and action planning
• Planning, goal setting, and scheduling.
• The Priority matrix - focusing on high-leverage activities that will increase return on investment
• The impact of attitude and goals on setting priorities
• Handling interruptions, correspondence, telephones, paper flow and visitors
• Delegation
• How to improve meetings
• Conquer procrastination
• Identify and reduce stress - maintaining balance

Time management is the key to improved productivity, with less stress, and more leisure time. This programme will show you how to achieve this.

Outline

Module 1: Analysing, Setting goals, Planning & Scheduling and Prioritising

1. Analysing

   Personal Time Management

   Attitude

2. Setting goals

   How do we set goals?

3. Planning & Scheduling

   Planning

   Scheduling

4. Prioritising

   Time Management Matrix

Module 2: Desk organisations, effective use of the telephone, handling interruptions and delegation

1. Personal organisation
2. Desk Organisation
3. Effective use of the telephone, cell phone and e-mail
4. Handling interruptions
5. Delegation
   • The Delegation Matrix
   • Guidelines of delegation

Module 3: Meetings, Procrastination and Self-Management

1. Meetings
   • Factors to consider before having a meeting
   • The role of the chairman
2. Procrastination
3. Effective Self-manager

Module 4: Stress - the result of poor self and time management

1. What is stress?
2. Skills for managing stress
   • Awareness
   • Coping
   • Action
   • Growth